EMPLOYMENT

Job Opportunities Listed Below

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U.S. DEPARTMENT of JUSTICE:

SUPERVISORY RECORDS MANAGEMENT SPECIALIST

The United States Attorney’s Office, Northern District of Illinois, located in downtown Chicago, Illinois has a permanent, full-time position available for a Records Management Officer.

Duties: Typical work assignments will include overseeing operations involving automated records and case management systems; assigning, directing, and reviewing the work of employees; providing analytical advice and assistance to staff with respect to records management issues; analyzing records management requirements to develop systems, standards, and procedures that promote overall operation efficiency and effectiveness; ensuring operations comply with applicable records management laws, policies, procedures, and guidelines....

For More Information Click on Document Link Below

DOJ Supervisor - Records Management

HURON LEGAL RECORDS MANAGEMENT MANAGER

Huron Legal are currently hiring for Records Management consulting managers.  If there is someone you recommend I reach out to share more about our growth and local presence I would welcome the opportunity to speak to them directly.

Huron Legal Records Management Manager

Overview of Huron and Huron Legal’s Business

Huron is a Management Consulting firm that was founded in 2002 by a group of about 250 former Arthur Andersen consultants after the Enron scandal led to the demise of Arthur Anderson.  It was a group of people who wanted to take their existing client relationships and reputations build something new.  Huron has grown tremendously over the 9 years we’ve been operating and we’ve developed a robust and diverse service offering that primarily focuses on the Healthcare, Legal, and Financial services industry.  While we’re smaller than a lot of our competitors, we’ve built a business that is nimble and has adapted to the opportunities that our business leaders see in the market.  Initially Huron’s business was primarily focused on Financial consulting services however the landscape of our business has shifted greatly in the last 5 years and now healthcare makes up about 65% of Huron’s business.  Huron’s reaches into almost all areas of healthcare including services for hospitals, physicians offices, pharmaceuticals, insurance companies, academic medical centers, and universities.  The types of services we provide range from strategy and operational consulting services helping our clients improve the profitability or efficiencies of their business to assisting our clients address regulatory and compliance issues to services that are more technical in nature wherein we might be helping our clients select and implement technical solutions to support grants and research administration.  Huron works with 93 of the top 100 research institutions in the US . . . which is to say that we have very deep market penetration.

KEMPER CORPORATION - SENIOR RECORDS MANAGER

Kemper Corporation seeks a Senior Records Manager to join the new Records Management Organization ("RMO"), a cross-functional unit under the Legal Department. The Senior Records Manager will lead a team of Departmental Records Coordinators responsible for building, maintaining and auditing the new Records & Information Management Program.

Click Here for More Information - Kemper Corporation Senior Records Manager

All responses must be sent to:  careers@kemper.com

IRON MOUNTAIN - OUTSOURCED SENIOR RECORDS ANALYST

Location: Chicago, IL 

Introduction

As Sr. Records Analyst within an assigned Division or Office, the employee will perform a

variety of administrative, technical, and analytical functions related to records and information

management (RIM), including records scheduling and disposition, participation in related

training and implementation; off-site records storage; management of Division/Office electronic

records;  database management; and file maintenance. The Sr. Records Analyst will serve as

a  point of contact between the assigned Division/Office, Regional Offices and Headquarters on

matters pertaining  to records and information management.

DUTIES

General

• Works closely with Division management, leadership and Staff to fulfill the mission and objectives stated in the Corporation’s Records and Information Management Policy.  Acts as the responsible party for day-to-day records and information management within the assigned  Division.
• Provides feedback to the Corporate Records Officer and records management leadership on the efficiency and potential improvement of records and information management-related materials activities and training.
• Ensures that up-to-date records and information management resources are readily available to personnel within the assigned Division. This requires regular contact with the records management leadership and staff.
• Collaborates with Sr. Records Analysts representing other Divisions to minimize overlap in the retention of official corporate records and ensure the availability of documents, when necessary, across business functions.
• Responds to reference requests by conducting research into multiple sources for information and providing identification and location of the records needed to fill the requests.

Coordination

• Delivers training material to Division personnel in the form of in-person instructional sessions. Attends to administrative duties associated with the facilitation of training such as sending out notification to necessary personnel, reserving class room space, gathering/reproducing materials for distribution, tracking attendance and issuing notification of course completion.
• Facilitates record "Clean-Up Days" for the assigned Division. This includes, but is not limited to, gathering/distributing instructional materials, securing shred bins from authorized vendor, holding a "kick-off’ session at the beginning of the activity, answering any questions from personnel that arise, preparing paper documents for off-site storage, and confirming the volume of paper/electronic materials disposed of by the Division.
• Notifies Human Resources, the Records Management Unit, and if necessary, the Legal Division of personnel changes that result in the termination/departure of an employee.
• Stands ready to collect information relating to the storage of paper and electronic documents essential to Division operations for assimilation into the general file structure. May also be called to collect property on behalf of the Corporation from the departing employee before they leave the premises to ensure information security and integrity.
• As necessary, participates in any other special project relating to the Records and Information Management Program.

Policy/Procedure

• In coordination with the Records Management Unit, conducts and/or participates in various studies and reviews of file and electronic recordkeeping activities and functions, in order to evaluate and improve the records and information management processes of the assigned Division/Office.
• Provides the records management leadership with updates relating to any changes to business needs, operational procedures or regulatory guidelines that impact retention requirements stated in the Records Retention Policy and Records Retention Schedule, as necessary. Drafts proposed language to revise records and information management documents and submits to the records management leadership for approval.
• Interprets key materials (Policy, Procedures, Schedule), providing Division personnel with guidance on how to best fulfill their obligations under the Records and Information Management Program.
• Maintains a database of active Division protocols that impact or touch upon records and information management issues. Revises documents that contradict mandates stated in the Records Retention Policy and circulates revisions to Division personnel.
• Updates electronic and paper records inventories, data map sections, and vital records listings pertaining to electronic and paper documents found within the assigned Division.

Paper Records

• Assists with the proper maintenance of on-site paper records storage. This includes making sure that files are properly secured (locked) and clearly labeled according to established Division naming conventions.
• Acts as a clearinghouse for all inactive paper records boxed for off-site storage. This includes confirming that box indexes have been created, the box is properly labeled with the Division (or Branch) of origin and a destruction date, and confirming that the box only contains official records that are subject to a formal retention requirement.
• Updates the database with information reflecting inactive paper records sent to off-site facilities for long-term storage. This duty may include providing limited training to administrative personnel on best practices for database use and data entry.
• Assists the Regional Records management leader with the management of vendor relationships as they relate to the off-site storage of inactive paper records.
• Assists with the retrieval of inactive paper records from off-site storage as needed by Division personnel. Tracks the reproduction and return of corporate records back to off-site storage to ensure file integrity and security.
• Facilitates the timely disposal of inactive records. With respect to paper records, this entails the review of destruction notices from Records Management Unit and obtaining the necessary approvals.

Electronic Records

• Using technology provided, utilizes "super user" access clearance to monitor the organization and volume of electronic data stored within First Tier repositories and on the network.
• Ensures that all system policy settings in place are in compliance with the Records Retention Schedule (for the assigned Division) and any regulatory mandates relating to the particular area of Division business.
• Facilitates the timely disposal of inactive records. With respect to electronic records, this involves checking that policy settings are active and notifying folder owners prior to deleting outdated/inactive documents.
• Advises and assists Divisional business units and personnel on organization records and information management standards, policies and procedures when new electronic records collections are established
• Participates as a RIM subject matter expert in systems development projects that involve the use of electronic document management systems.

Legal Related

• Works with Legal Division personnel to execute preservation directives and legal holds. Depending on the scope of the legal matter, this may include helping to create an initial distribution list, distributing notice of preservation/legal hold, tracking responses to the notice, conducting interviews of personnel identified as potential custodians of relevant information, helping to identify systems and network spaces likely to contain relevant information, assisting with the creation of search terms, and collecting materials in a manner that preserves the chain of custody.
• Acts as a subject matter expert on documents specific to the assigned Division for both in-house counsel and outside counsel, when necessary.
• Refers to Legal Division tools to track Division personnel under active legal hold. Resolve conflicts for personnel under multiple holds before the preservation obligation is formally lifted.

I. Knowledge Required by the Position

• Bachelor’s degree with 2 years of related work experience in the records management industry or Associate’s degree with 2-3 years of related work experience
• Knowledge of records and information management principles and practices and their applications, including records scheduling and disposition procedures, organization and management theory, and file management principles to enhance procedures to improve records disposition systems and control and implement regulatory requirements and changes for records in regional and field offices.
• Knowledge of current records and information management policies, procedures and protocols issued by the Corporate Records Leadership.
• Knowledge of contract and procurement procedures for commercial storage facilities and commercial document shredding facilities to oversee and monitor contracts.  
• Knowledge of data input elements in records and information management system.
• Knowledge of the Privacy Act and Freedom of Information Act to analyze and interpret requests for information.
• Knowledge of electronic records keeping requirements, applications, and standards and techniques to undertake special analytical projects.
• Knowledge of first-tier electronic document management systems in use in the organization.
• Ability to write reports for senior management which effectively and efficiently convey information.

FOLEY & LARDNER LLP - INFORMATION GOVERNANCE SPECIALIST

Foley & Lardner LLP is one of the nations largest and most reputable law firms with offices around the country.  At Foley we strive to remain true to our core values – integrity, insight and innovation.  As a result we offer the highest value legal counsel for our clients as well as professional growth for our employees.  Foley employees enjoy a collegial and progressive work environment with state of the art technology, competitive salaries and an outstanding benefits package.

We are currently recruiting for a Information Governance  Specialist  for our Chicago or Milwaukee office.

The Information Governance Specialist performs tasks related to incoming or outgoing electronically stored information (ESI) and Information Governance compliance. This role is responsible for processing all ESI that is received by the firm in conjunction with matter mobility, in addition to facilitating compliance activities such as document holds, preservation orders and destruction obligations.  

Required experience includes:

• Bachelor’s in Business, Library Science, Information Science or other related field or an equivalent combination of education and/or work experience.
• Four years of records management experience along with the ability to distinguish and appraise various types of legal practice and administrative records.
• Demonstrated experience with information management technologies, litigation support tools, document management systems, e-mail systems or image capture technologies
• Strong communication and customer service skills.

Follow this link to our website to apply:

http://opportunities.foley.com/staffrecruiting

Affirmative Action/Equal Opportunity Employer

US FOODS - RECORDS SPECIALIST

Primary Location

 IL-Chicago Metro-Rosemont

 Records Specialist

• Maintain records systems and procedures to facilitate the orderly retention and disposition of records.

• Analyze department records, classifies, and researches appropriate retention values for each record type.

• Conduct legal research necessary to determine retention conclusions and maintains library of legal references.

• Prepare final retention schedule drafts for review and approval.

• Document procedures used to create or revise schedules and maintain historical processes and archives.

• Conduct records inventories at records storage vendor facilities and at division sites along with Records Custodians.

• Implement retention schedules and creates destruction notifications for approval working closely with the Legal Department to review materials and gain approval for destruction.

• Oversee entry of inactive records inventory into records management system to ensure accuracy and compliance with retention/disposition guidelines.

• Assist in the inventory, evaluation, and recommendation of proper systems.

• Assist with procedure writing and deliver training to users on records management processes.

• Assess information flow for workflow analysis and planning. 

• Work closely with the Information Technology Department concerning data rotation and deletion procedures for both in-house and off-site storage, for all electronic media.

• Assist in user training for business continuity/disaster recovery procedures

• Compile activity statistics for inclusion in monthly activity report.

• Review and process vendor invoices on a regular basis.

Education/Training:  Bachelors degree required. Specialized courses in records management, business law, or computer technology preferred. 

Related Experience:  4 or more years experience in creating or maintaining records systems or working in a records program at a large corporation or government facility. Should have excellent Microsoft Office and database management skills.

Knowledge/Skills/Abilities: Must have a working knowledge of retention guidelines and relevant RIM technology applications for records management. Should be able to create and run reports at the direction of the Sr. Manager- Records Management.

Other:  Must be able to travel to and work in a division records storage environment (25- 50% travel). Must be able to lift records boxes weighing up to 25 pounds.

PRIMARY JOB CONTACT:

Kathleen Mackie | Recruiting Consultant
9399 W. Higgins Road | Rosemont, IL 60018
Phone: 815.893.6579
kathleen.mackie@usfoods.com

Or apply online at:

https://usfood.taleo.net/careersection/ext/jobdetail.ftl?lang=en&job=12000176